Privacy Policy

Who we are

Aylesbury Concert Band, Aylesbury, UK.

Our website address is:

What personal data we collect and why we collect it

We only collect personal data from visitors in the following circumstances:

  1. When visitors submit comments on articles on our News page.
  2. When a visitor sends us a message using our contact form.
  3. If a visitor signs up to our email list.

Comments on News Articles

When visitors leave comments on a news article we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available at After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

If you send a message to us using the contact form, the information you enter on the form is sent by email to the site administrator, and a copy is saved in the database on the server that hosts the website. This information may include your name, your telephone number, your email address, the subject of your message, and the message text. The database record is required for backup purposes in case of errors, and can only be viewed by the site administrator.

This website utilises Google reCAPTCHA v3 in order to detect and reject spam. Please refer to the Google Privacy Policy and Terms of Use for more information.

Email List

If you sign up to receive news about the band by email, you provide your name and your email address. This information is stored and administered by MailChimp, whose privacy policy is available here. You can unsubscribe from the list at any time by clicking on a preferences link in any message we send you via the list, this will take you to a page where you can unsubscribe.


If you leave a comment on our news articles you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.


We use Google Analytics to understand how many visitors come to the site and what content they’re reading. This data includes

  • The website you came from.
  • How long you stay for.
  • Which pages you visit
  • What kind of computer you’re using and which web browser.
  • The country you are visiting from

No personally identifying data is included in this type of reporting.

Our use of Analytics falls within the bounds of the Google Analytics Terms of Service. Google provide a browser plugin to opt out of all Google Analytics tracking software.

Who we share your data with

Apart from MailChimp and Google, who have access to data collected on behalf of all their clients, we do not share any data with anyone. It is used only for the purposes described above.

How long we retain your data

If you leave a comment on a News item, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on the News section of our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). The Website administrator can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Contact information

You may contact us either through our contact form, or by writing to:

Aylesbury Concert Band
10 Heath Close
HP21 9UA
United Kingdom

Changes to this Privacy Policy

This Privacy Policy is effective as of 25th May 2018 and will remain in effect except with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on this page.

We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically. Your continued use of this website after we post any modifications to the Privacy Policy on this page will constitute your acknowledgement of the modifications and your consent to abide and be bound by the modified Privacy Policy.

Change Log

23rd August 2019
Amended some links following restructuring of the code which generates the web pages.
Contact form messages are now stored in the database rather than a plain logfile.